How to Schedule Building Use

Any person, persons, or outside organization desiring to use the buildings or grounds must submit for approval, an electronic facility use request (see below) and agree to the guidelines for use of district facilities as outlined by USD 261 Board Policy KG no less than seven (7) days in advance of the intended use. A certificate of insurance will be required to provide adequate proof of liability insurance.

Use Our Online Reservation System

Step 1: If this is your first time using our Facility Scheduling System, you will need to complete the Requestor Registration Form. Click on the button ‘Become a Requestor’ to get started. If you have already completed this step, then enter your Username and Password in the Login fields. Once you are logged in to your Facility Scheduler Account, you will be able to add a Facility Request and see your Request History.

Step 2: Check the availability of your date/time/building by clicking on the 'Facilities Calendar'. This will bring up a new window. Choose the Location Type, Building Type, Building, and/or Location and click 'Check Availabity' to see the available dates/times/buildings. 

Step 3: Create a new facility request by clicking the ‘New Request’ tab and completing all the required fields on the form.

Step 4: Once you have entered all the required information, you can either Submit & Exit the form, Submit & Add Another Request or Copy to add to another similar request.

Step 5: Wait for email of approval/denial of your facilities request or you can check the status of your request by logging in to your account and clicking on the Request History tab. When a request has been approved, an electronic contract will be sent to the requester. Sign the electronic contract with the pin you created in your account.

Step 6: At least three (3) working days before the requested date(s) of your event, contact the office of the facility to confirm the usage date and schedule a time to pick up a facility use key (if applicable).

For more detailed instructions on using the Facilities Scheduler System, CLICK HERE.

 

Haysville USD 261 | 1745 W Grand Ave. Haysville KS 67060 | (316) 554-2200